Now accepting pilot partners

Close the gap between QuickBooks and what you actually earned.

See true net revenue per order — after deductions, promos, and broker commissions.

Apply for Free Pilot How it works

Free pilot. 1 week. No commitment.

Built for brands selling through

UNFIKeHE
The real math

You invoiced $5,000.
Here's what you actually kept.

Most brands see the deposit and move on. Here's what's really happening per order.

$5,000
Invoiced
-$250
Early Pay Discount
-$600
Promo & MCB Deductions
-$400
Compliance & Fees
-$150
Broker Commission
$3,600
Actual Net Revenue
Invoiced
Deductions
What you kept

Your bank shows $4,750. But after everything — deductions, promos, fees, commissions — you netted $3,600 before COGS. Most brands can't see this breakdown. Crew Capable shows you exactly where the money went.

The problem

The gap between what you invoiced
and what you kept is growing.

Most brands can't easily see what's eating their margins.

  • Distributor deductions that show up with no clear documentation
  • Promo chargebacks and rebates you never agreed to
  • Broker commissions across channels with no clear tracking
  • No clear view of actual revenue per customer or order

The result:

Manual reconciliation
Spreadsheet chaos
Margins you can't trust
How it works

It starts with your orders.

Clarity only works when the order data is clean. Crew Capable captures the operational layer first — so revenue visibility is real, not manual reconciliation.

1

Send us your orders

Forward POs from UNFI, KeHE, or your inbox. We ingest them automatically.

2

We validate and organize

We confirm line items, pricing, payment terms — and sync clean data to QuickBooks.

3

Track through delivery

Fulfillment status, shipping, and payment terms — all in one place.

4

See what you actually kept

Deductions, commissions, and net revenue mapped to every order.

This is where clarity starts.

PO-29847.pdf Confirmed
Send or forward orders to: orders@crewcapable.com
Received
2
Confirmed
3
Shipped
4
Delivered
5
Invoiced
6
Paid
7
Closed
PO-29847  Confirmed
Acme Natural Foods  ·  UNFI East — Warehouse 4
Acme Natural Foods
2% 10th Prox + 60
Warehouse 4, Edison NJ
No
SKUDescriptionQtyUnit PriceTotal
NF-1042Organic Trail Mix 12oz48$4.25$204.00
NF-2087Honey Almond Clusters 8pk24$18.50$444.00
NF-3155Dark Choc Granola Bars CS36$22.00$792.00
NF-4201Coconut Cashew Bites 6pk24$14.75$354.00
Order Total $1,794.00
Fulfillment
mm/dd/yyyy
Select carrier
No tracking numbers added.
Invoicing
Payment

Real product. Real orders. Anonymized for privacy.

Inside Crew Capable

This is what clarity looks like.

Every order. Every deduction. One place.

Order #4812 — UNFI East
Feb 12, 2026
Paid
Invoiced$5,000.00
Distributor payment received$4,750.00
Deductions
Early pay discount (5%)-$250.00
OI discount-$320.00
MCB — Sprouts scan-back-$280.00
Spoilage allowance-$175.00
Freight adjustment-$140.00
Admin fee-$85.00
Commissions
Green Leaf Brokerage (3%)-$150.00
Net Revenue$3,600.00

Waterfall revenue view — rolling out with pilot partners

What changes

Know your numbers
without the spreadsheets

Order-level clarity

See every deduction, fee, and commission against every order

Faster reconciliation

Stop spending hours matching payments to invoices

Account profitability

Know which customers actually make you money after everything comes out

"You invoiced $5,000. Your bank shows $4,750. You actually netted $3,600. We show you why."

Is this a fit?

Crew Capable is built for brands that...

  • Sell food and beverage products through distributors like UNFI or KeHE
  • Do $500K to $10M in annual revenue
  • Work with 2 or more independent brokers
  • Use QuickBooks for accounting
  • Still track deductions or commissions in spreadsheets

Sound familiar?

If you checked three or more, Crew Capable was built for exactly this stage. Most of our early partners are founder-led brands navigating distributor complexity for the first time.

See if you qualify
Limited availability

Free Pilot — See Your Real Numbers

Send us recent distributor orders. We'll run them through Crew Capable and show you exactly what you kept — per order, per account.

1-week pilot
Hands-on onboarding
Direct product input
No commitment
Apply for a Free Pilot